CONSTITUTION OF STOBSWELL FORUM

1.    The Group shall be known as Stobswell Forum (hereinafter referred to as the Forum).

2.    The purposes of the Forum shall be:-

a)    To promote the benefit of the inhabitants of Stobswell without distinction of political, religious and other opinions, by associating the Local Authority, Voluntary Organisations and inhabitants in a common effort to advance education, and providing facilities in the interest of social welfare with the object of improving the conditions of life for the said inhabitants.

b)    The Forum shall be non-party in politics and non-sectarian in religion.

3.    Membership

Membership of the Forum shall be open to all persons aged 16 years and over and living in Stobswell and environs.  There shall also be a junior/youth membership for those aged under 16 years, but they shall not be eligible to vote.

4.    Subscriptions

All members shall pay subscriptions as the Committee may from time to time determine if agreed by the membership as a whole.

5.    Salaries and Expenses

a)    Staff

The Committee shall have power to appoint and dismiss such employees of the Forum as it may from time to time determine.  No member of the Executive Committee shall be appointed to any salaried office of the Forum paid by fees.

b)    Remuneration and Benefits

No remuneration or other benefits in money or monies shall be given by the Forum to any members, except reimbursement of out-of-pocket expenses.

6.    Annual General Meeting

Once every 12 months the Committee shall convene an Annual General Meeting of the Forum which all members shall be entitled to attend for the purpose of receiving the annual report and accounts, of electing members of the Committee and of appointing an Auditor, or Auditors.  At the first of the said meetings the Constitution shall be adopted.


7.    Executive Committee

a)    The Executive Committee shall consist of a maximum of 11 members only, elected by and from the members of the Forum as hereinafter provided.  At the first and subsequent Annual General Meeting all the members shall retire from office but will be eligible for re-election at each Annual General Meeting.

b)    The Executive Committee shall have the power to co-opt members from the Forum if any retire from the Executive.  All co-opted members of the Executive Committee shall hold office only until the Annual General Meeting following their co-option.

c)    The Executive Committee may appoint such special or standing committees or such groups as may be considered necessary and shall determine their terms of reference and powers, duration and composition.  All acts and proceedings of such special or standing groups of standing committees or sub groups shall be reported back to the executive committee.

8.    Chairperson and Vice Chairperson

a)    The Forum, at the Annual General Meeting, shall elect one of its number to be Chairperson of its meetings and may select one of its number to be Vice-Chairperson.  All other office bearers to be elected at said meeting.

b)    The Chairperson, Vice Chairperson, Secretary, Minute Secretary and Treasurer shall continue in office until their successors are respectively elected.  No person shall hold the same office for more than 3 years consecutively.  If the Chairperson is absent from any meeting the Vice-Chairperson (if any) shall preside; otherwise the members shall, before any business is transacted, chose one of their number to preside the meeting.

9.    Rules of Procedure at all Meetings

a)    Voting - subject to the provision of clause fourteen (14), all questions arising at any meeting shall be decided by a majority of those present and entitled to vote thereat.  In the case of equality of votes the Chairperson shall have a second or casting vote.

b)    Quorum - 5 of the members shall form a quorum at a Committee meeting 11 members shall form a quorum at a General Meeting of the Forum.

c)    Minutes - Minutes shall be kept by the Forum and the Minutes Secretary shall enter therein a record of all proceedings and resolutions.

d)    Non Stobswell and environs residents, local Councillors and interested parties can take part in meetings, but shall not have a vote.  They shall be known as Associate members.

10.    Standing Orders and Rules for the Use of the Stobswell Forum

The Committee shall have the power to adopt and issue Standing Orders and/or rules for the use of the Forum.  Such Standing Orders and Rules shall come into operation immediately, provided always that they shall not be inconsistent with the provisions of the Constitution.

11.    Finance

a)    All monies raised by or on behalf of the Forum shall be applied to further the purpose of the Forum and for no other purpose.

b)    The Treasurer shall keep proper accounts of the finance of the Forum and shall put monies not immediately required into a bank or other financial institution of the Forum's choice.

c)    A qualified auditor or auditors, who shall be appointed at the Annual General Meeting shall audit the Accounts at least once a year.

12.    Heritable Property

The title to all heritable property, which may be acquired by for the purposes of the Forum, shall thereafter stand in the name of the Chairperson, Secretary and Treasurer of the Forum as trustees, and their successors in these respective office.

13.    Dissolution

If the Committee, by two thirds majority decides at any time on the grounds of expense or otherwise, it is necessary or advisable to dissolve the Forum it will call a meeting of the Forum giving not less than 21 days notice (stating the terms of the resolution thereat) and this notice shall be posted in a conspicuous place or place in the neighbourhood and advertised in the local newspaper.  If such decision shall be confirmed by a majority of those present and voting at such a meeting the Committee shall have the power to dispose of any assets held by or in the name of the Forum after consultation with any grant aiding organisations.

Any assets remaining after the satisfaction of any proper debts and liabilities shall be applied towards purposes which the law regards as charitable for the benefit of the inhabitants of Stobswell and transferred to a similar recognised charity with objects similar to the Forum which may be formed, as the Committee may decide.

14.    Alterations of the Constitution

Any proposal to alter this constitution must be approved by two-thirds majority of the Committee or be supported by no less than 8 of the inhabitants of the neighbourhood and in the latter case, delivered in writing to the Secretary of the Committee, not less than 21 days before the date at which it is first considered.

A resolution to alter the Constitution shall not be effective unless notice of the meeting at which it is proposed shall have been given in terms of Clause Thirteen (13) and it has been passed by a majority of those present and entitled to vote at such a meeting.

The Committee at 14 days notice may call a Special Meeting (for other dissolution).

This Constitution was adopted as the Constitution of the Stobswell Forum at a public meeting duly convened in the Kemback Resource Centre, Kemback Street, Dundee on Tuesday, 30 March, 2004.


Signed         ........................................(Chairperson)

                    ........................................(Secretary)

                    ........................................(Treasurer)